Non-Clinical – Administrative/Executive Assistant

Shift: Day 5×8-Hour (08:00 – 16:30)

Description:

Job Title: Executive Assistant
Location: Santa Rosa, CA – Sutter Health Santa Rosa Regional Hospital, 30 Mark West Springs Rd
Schedule: Onsite | Day Shift (08:00–16:30) | 13 weeks | Full-time

Requirements:

High School Diploma or GED or equivalent experience
4 years recent experience as an executive or senior-level administrative assistant
Experience supporting senior leadership in a healthcare or corporate setting
Proficiency in Microsoft Office Suite (Word, Excel, Outlook, PowerPoint)
Experience with complex calendar management, travel coordination, and meeting logistics
Ability to handle confidential information and maintain discretion (PHI compliance)
Strong written and verbal communication skills with executive-level interaction
Ability to manage multiple priorities, deadlines, and interruptions independently

Preferred Requirements:

Experience within hospital administration or healthcare systems
Experience with reporting, data analysis, and presentation development
Familiarity with timekeeping systems and administrative workflows
Experience coordinating events, conferences, and executive meetings
Ability to create reports, dashboards, and presentation materials
Experience mentoring or supporting junior administrative staff

Summary / Duties:
Provides high-level administrative support to senior leadership within hospital administration during a leave of absence coverage. Manages complex calendars, coordinates meetings, travel, and executive communications, and serves as a liaison to ensure alignment on priorities and deadlines. Prepares reports, presentations, and correspondence using data from multiple sources while maintaining strict confidentiality, including PHI. Screens communications, resolves inquiries, and supports ongoing projects with minimal supervision. Tracks action items, documents meeting outcomes, and ensures timely follow-up. Maintains organized systems for information management, supports timekeeping functions, and contributes to operational efficiency by prioritizing tasks and adapting to changing demands in a fast-paced healthcare environment.