Non-Clinical – Human Resources/Onboarding Specialist

Shift: Day 5×8-Hour (08:00 – 17:00)

Description:

Workday.

Remote position, but prefer Chicagoland candidates.

Summary: The Onboarding Specialist works in partnership with an assigned team of recruiters to manage an efficient workflow for successful hiring and pre-boarding process for new employees. They are responsible for supporting a pro-active team environment that allows Rush University Medical Center to ensure both applicants and managers have a positive experience. Onboarding Specialists are detail-oriented with proven customer service skills, maintain sensitivity while handling confidential information and display strong prioritization capabilities. The individual who holds this position exemplifies the Rush mission, vision and values and acts in accordance with Rush policies and procedures.

Job Responsibilities:
• Responsible for entry, maintenance, and integrity of data in applicant tracking systems.
• Maintains candidate statuses and ensures accuracy within the applicant tracking system.
• Establishes and develops solid working relations with hiring managers, recruiters, applicants and new hires.
• Responsible for all pre-employment activities including initiating background checks, monitoring progress, and providing regular updates to all necessary parties.
• Collects and tracks all pre-employment documentation to ensure proper compliance measures are met.
• Proactively troubleshoots issues related to employment clearance and takes appropriate steps to mitigate the issue. Resolves issues in a timely manner.
• Meets with new hires to execute new hire paperwork including verification of I-9 documentation and license/certification verification (if appropriate).
• Conducts fingerprinting for IDPH and UCIA.
• Assists with training new staff.
• Assists with recruitment fairs and open houses.
• Generates applicant tracking system reports for various areas, including the Division of Nursing and New Hire Orientation.
• Provides reports as needed.
• Covers front desk as needed, which includes greeting visitors and candidates.
• Administers pre-employment tests.
• All other duties assigned.

Required Job Qualifications:
• Associate’s degree with a minimum of two years or more of prior administrative support experience required OR five years of specific recruitment administrative support experience required.
• A minimum of three years’ work experience in a busy, fast-paced environment, preferably human resources, customer service, or hospitality.
• Strong customer service skills and experience handling difficult conversations.
• Exceptional organizational and follow-through skills.
• Ability to work independently.
• Ability to handle multiple tasks simultaneously.
• Strong sense of urgency, adaptability, flexibility, and resourcefulness.
• Ability to communicate effectively with all types of individuals.
• Proficiency with the Microsoft Office Suite.

Preferred Job Qualifications:
• Experience working with applicant tracking systems preferred.