Non-Clinical – Administrative/Project Coordinator

Shift: Day 5×8-Hour (08:00 – 17:00)

Description:

Job Title: Program Coordinator – Office of Well-Being
Location: Emeryville, CA (2000 Powell Street, Administrative Office – Sutter Health System Office)
Schedule: Onsite | Monday–Friday, 8:00 AM–5:00 PM | Temporary Contract | Non-Clinical

Requirements:

3 years experience in program coordination, executive support, or administrative project support

Experience supporting senior leaders or C-level executives in a large healthcare or enterprise setting

Experience coordinating large meetings with 60 participants and cross-functional stakeholders

Proficiency in Microsoft Office Suite, including advanced PowerPoint, Outlook, Word, and Excel

Experience with Microsoft Teams, SharePoint site management, and complex calendar management

Experience tracking metrics and supporting Monthly Operating Reviews

Ability to draft executive-level communications and meeting materials with strong written and verbal communication skills

Ability to work onsite full-time in Emeryville, CA

Preferred Requirements:

Experience in healthcare systems, public health, or large integrated delivery networks

Experience supporting retreats, system-wide meetings, or enterprise events

Experience using survey tools such as SurveyMonkey, Smartsheet, or Microsoft Forms

Experience coordinating peer support programs or clinician-facing initiatives

Proficiency in file organization, document control, and content formatting in SharePoint

Experience working in high-visibility, fast-paced executive environments

Summary / Duties:
The Program Coordinator provides high-visibility administrative and program support to the Chief Wellness Officer and the Office of Well-Being (OWB) at Sutter Health. This role coordinates system-wide meetings, clinician well-being retreats, and enterprise initiatives involving 60 stakeholders. Responsibilities include preparing executive slide decks and communications, managing complex calendars, tracking metrics for Monthly Operating Reviews, maintaining SharePoint and Teams sites, and organizing surveys and reporting. Approximately 0.2 FTE supports coordination of peer support connections. The role partners closely with senior leaders, supports onsite system events, and ensures timely follow-up on action items, materials, and operational deliverables. This is a fully onsite, non-clinical administrative position.